Give organisers, volunteers and visiting teams a calmer tournament day.
Keep entries, team details, volunteer roles, the schedule and results with the event. Your organisers can see what still needs attention, while visiting teams find their programme, announcements and game conversations together.
Four phases, one event your volunteers can follow
Keep each handover clear, so information gathered before the day is still useful when teams arrive and results start coming in.
- 1
Open entries
Give clubs one page for their place, contact, deposit and balance. Your organiser sees who is ready and who needs a personal nudge.
- 2
Get teams ready
Collect squads, consents and the info each club needs before the gate gets busy. Existing squad sheets can become a list for your organiser to check.
- 3
Run the day
Give volunteers their roles, keep every team on the current schedule and share confirmed results without carrying paper around the ground.
- 4
Finish and reuse
Publish the final standings, reconcile the entry money and keep the useful setup as the starting point for next year.
Spend less of the day chasing lists and repeating directions
Give organisers a view of the gaps, volunteers a clear job and visiting teams the same current information.
See what needs a decision
Bring unpaid balances, incomplete squads, unsigned consents and unfilled roles into one organiser view, with the routine items out of the way.
Give every volunteer a clear part of the day
A referee, pitch coordinator or first-aid lead sees the briefing, place and times for their job without learning the whole event plan.
Build a day teams can actually keep
See rest, pitch and referee clashes while there is time to fix them, then give clubs and volunteers one current schedule.
Make one change, then get back to hosting
Move a kick-off or pitch once and let the affected teams, officials and volunteers see the new plan without a walk around the ground.
Find the next game without asking a volunteer
Players, coaches and parents can check the plan themselves between games. App users can receive changes on their phone; everyone else can open the current programme from a link, with no club move or new membership required.
- Next match, pitch and walking time in one view
- Schedule changes and delays shown against the game
- A ground map for first aid, food, parking and facilities
- A browser link for anyone who does not use the Ruckr app
Collect what the day needs, then remove it
Ask for an emergency contact, event consent and only the medical declaration your lead needs. Medical details stay with the named medical lead and are removed when the event closes. Guest records are deleted after 30 days by default; a guardian completes the consent for an under-18.
Keep the squad together from the first poll to the final whistle
Poll the squad before entering, then keep the place, deposit, travel plan and team group with the tournament. Game comments open the same conversation from the schedule or Social & comms. Visiting teams can join event groups for announcements and afters, while families at home follow the results.
Give your volunteers a calmer tournament day in 2027/28
Share a quick club snapshot and your first priority. We’ll use it to prepare a useful conversation about the tournaments your volunteers run.
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